1. General Information

This policy applies to the Art Fair Krakow website, accessible at: www.artfairkrakow.com. The service operator and data controller is: XERION ART FOUNDATION
Address: ul. Krakowska 13, 31-062 Kraków, Poland
NIP: 6762639933
REGON: 524875448
KRS: 0001028130
Registration date: March 29, 2023
Contact email: contact@xerionart.com
The Administrator of your personal data in relation to the data provided voluntarily on the website.

The website uses personal data for the following purposes:

• Managing the newsletter
• Handling inquiries via the contact form
• Providing ordered services
• Presenting offers or information
• Managing special events and VIP registrations, including ticketing and participation management

The website collects user information and behavior through:

• Voluntarily entered data in forms, which are entered into the Operator’s systems.
• Storing cookies on end devices.

2. Selected Data Protection Methods Used by the Operator

Login areas and personal data entry are protected at the transmission layer (SSL certificate). This ensures that personal data and login details entered on the website are encrypted and can only be read on the target server.

3. Hosting

The website is hosted on servers of the operator: home.pl.

4. Your Rights and Additional Information on Data Use

In certain situations, the Administrator has the right to transfer your personal data to other recipients if it is necessary to perform a contract with you or fulfill the obligations of the Administrator. Recipients of the data may include:

• Hosting company on a trust basis
• Authorized employees and associates using the data for the purpose of website operation
• Companies providing marketing services to the Administrator

Your personal data is processed by the Administrator no longer than necessary to perform related activities specified by separate regulations (e.g., accounting regulations). For marketing data, the data will not be processed longer than for 3 years.

You have the right to request from the Administrator:

• Access to personal data concerning you
• Rectification
• Deletion
• Restriction of processing
• Data portability

You have the right to object to the processing of personal data for the purpose of legitimate interests pursued by the Administrator, including profiling, provided that there are no compelling legitimate grounds for processing that override your interests, rights, and freedoms, in particular for the establishment, exercise, or defense of legal claims.

You have the right to file a complaint regarding the Administrator’s actions to the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

Providing personal data is voluntary but necessary to operate the website.

Automated decision-making, including profiling, may be conducted in relation to you to provide services under the concluded contract and for direct marketing purposes.

Personal data is not transferred to third countries within the meaning of data protection regulations, i.e., outside the European Union.

5. Information in Forms

The website collects information provided voluntarily by the user, including personal data if provided. It may save information about the connection parameters (time, IP address) and associate data in the form with the user’s email address. Data in the form is processed for purposes arising from the function of the form, including handling registrations for special and VIP events and managing participation in these events.

6. Administrator Logs

Information about user behavior on the website may be logged. These data are used for website administration purposes.

7. Important Marketing Techniques

The operator uses statistical analysis of website traffic through Google Analytics (Google Inc., USA). The operator does not provide Google with personal data, only anonymized information. Google Analytics uses cookies on the user’s device. User preferences collected by the Google advertising network can be viewed and edited: Google Ads Preferences.

The operator uses remarketing techniques to tailor advertising messages to the user’s behavior on the website. The technological condition for these activities is the use of cookies.

The operator uses the Facebook pixel (Facebook Inc., USA), which allows Facebook to track the usage of the website by registered users. The operator does not provide any additional personal data to Facebook. The service is based on cookies on the user’s device.

The operator uses solutions that study user behavior through heat map creation and behavior recording on the website. This information is anonymized before being sent to the service operator, making it impossible to identify an individual.

The operator uses solutions that automate website operations concerning users, e.g., sending emails to users after visiting a specific subpage if they have consented to receive commercial correspondence from the operator.

8. Information About Cookies

The website uses cookies. Cookies are IT data, especially text files, stored in the user’s end device, intended for the use of the website pages. Cookies usually contain the name of the website they come from, the time of storage on the end device, and a unique number.

Cookies are used for the following purposes:

• Maintaining the user’s session (after logging in), so the user does not have to enter the login and password on each subpage;
• Realization of purposes specified above in the “Important Marketing Techniques” section;

The website uses two types of cookies: “session” and “persistent”. “Session” cookies are temporary files stored in the user’s device until logging out, leaving the website, or turning off the web browser. “Persistent” cookies are stored in the user’s device for the time specified in the cookie parameters or until deleted by the user.

Web browsers usually allow cookies to be stored by default. Users can change the browser settings to delete or block cookies. Detailed information is available in the help or documentation of the web browser.

Restrictions on the use of cookies may affect the functionalities of the website.

The complete list of supported cookies is available at:  artfairkrakow.com/cookies